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PRIA Notary Whitepaper report

A subcommittee of the Notary Essentials Workgroup is in the process of revising a white paper on the interaction between recorders of deeds and notaries public to account for changes in technology and practice in the last ten years.

The revised white paper has a new title—“ Notary Best Practices for Recordable Documents”—which reflects the paper’s clear focus on uniformity.

This Notary Essentials Workgroup project is co-chaired by Nancy Becker, recorder of deeds of Montgomery County PA, and Marc Aronson, president of the Pennsylvania Association of Notaries.

The revised paper features a summary of the states’ requirements for acknowledgments. For each requirement (personal appearance, positive proof of identity, signer’s act of acknowledgment, observed lack of duress, and signer’s awareness of document signing), the summary provides a reference to each state’s notary laws, regulations or educational materials that address the requirement. William Anderson of the National Notary Association, Kathleen Butler of the American Society of Notaries and Marc Aronson of the Pennsylvania Association of Notaries provided the research. Mark Ladd of Simplifile rewrote the section on eRecording.

The original paper, titled “Essential Notary Standards and Principles in the Recording Process,” was published in 2002, when PRIA was known as the Property Records Industry Joint Task Force (PRIJTF).

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